Commercial real estate transactions are some of the most complex, expensive decisions a business makes. They involve cap rates, lease terms, zoning, building systems, parking ratios, ceiling heights, and a dozen other variables — each weighted differently by every client. And yet the work still mostly runs on broker memory, listing PDFs, and Google Sheets.
We built SchemeSync CRE to change that.
The standard commercial workflow hasn't meaningfully changed in twenty years. A client shares vague specs. The agent searches LoopNet, CoStar, or Crexi by basic filters. A stack of PDFs gets emailed over. The client picks a few to tour, and most of them turn out to be wrong — not because the client was unclear, but because the tools don't capture what actually matters: the cap rate against the client's target, the HVAC age against their build-out timeline, the parking ratio against their staffing model, the zoning against their planned use.
Meanwhile, the data that would let us match clients to spaces with precision is sitting right there — on the listings, in the client's requirements, in their notes after a tour. It just hasn't been connected.
SchemeSync CRE connects it. A weighted scoring model per client across five commercial categories: Location & Access, Financials, Building Specs, Condition & Systems, and Zoning & Use. An AI-generated evaluation per property. A ranked match board that answers "which space should I show them first?" before the agent even opens the listing service. The result is fewer wasted tours, more informed client conversations, and a closing rate that reflects how well the agent actually matched the client to the space.
The platform handles every commercial property type — office, retail, industrial, warehouse, flex, and mixed-use — because the same scoring framework applies whether the client is a tenant looking for 4,000 square feet of creative office or an investor evaluating a multi-tenant industrial portfolio.
Matching was where we started, but it isn't where the work ends. A deal that's been identified still has to be worked, negotiated, and closed — or lost, which happens more often than anyone likes to write down. So SchemeSync CRE now runs the whole deal: a seven-stage pipeline — Identified, Touring, Negotiating, LOI, Under Contract, Closed, and Lost — a Daily Brew that tells an agent where the day should go before they've opened anything else, and a reports suite that includes AI negotiation strategy for a specific deal and pattern analysis across every deal the firm has lost. That last one matters more than it sounds. Most brokerages have no institutional memory of their losses at all — the reasons live in one agent's head until that agent leaves. Capturing them, and then flagging the active deals that are starting to rhyme with them, is the difference between losing a deal and learning from it.
SchemeSync CRE is built by AiDA Advisory LLC — a Huntsville, Alabama technology company specializing in AI-powered evaluation and decision systems.
AiDA Advisory LLC operates across multiple product lines under the SchemeSync brand — SchemeSync CRE for commercial real estate, SchemeSync RE for residential, SchemeSync Cheer for competitive cheerleading programs, SchemeSync HS for high school athletics, and emerging products in analytics and compliance. Every product shares the same underlying engineering approach: real data, weighted models, AI analysis grounded in fact.
Four roles, four boundaries. Clients control their own requirements. Agents see the full picture and can grade on behalf of a client where the expertise genuinely sits with the broker — always marked as such, never passed off as the client's own judgment. Brokerage Admins run the administrative side of the firm without touching deal work. Brokers oversee the team without interfering in it. The product respects those boundaries because the work demands them.
The AI report for a property only speaks to what's in the listing data, the client's requirements, and the client's notes. If a building system isn't in the data, it isn't in the report. Honest analysis beats confident nonsense every time.
Every fit score decomposes into category weights, sub-criterion grades, and specific data points. Clients can trace a tier classification back to the math that produced it. No black box. No surprise rankings.
SchemeSync CRE gives agents better tools for the conversations they're already having with their clients. It doesn't automate the relationship or pretend to be the broker. The agent stays central. The product just makes every meeting more informed.
Real data, weighted models, and AI analysis grounded in fact — applied to the most complex decisions a business makes.
See the Product →